pal-e-docs

Review: Email: Queens EYBL Live Period tournament -- registration + travel details (re-review)

review-1580-2026-06-23-v2 Review

review approved
Project

Verdict: APPROVED

Re-review of board item #1580. Previous review (review-1580-2026-06-23) returned NEEDS_REFINEMENT with 7 recommendations. All 6 actionable fixes (5 [BODY], 1 [LABEL]) have been applied. The remaining [SCOPE] item (missing arch note) is a project-level documentation gap, not a ticket-scope blocker.

Template Completeness

  • [x] Type -- Feature
  • [x] Lineage -- depends on #47, part of story:WS-S7
  • [x] Repo -- ldraney/westside-basketball
  • [x] User Story -- As an admin (Marcus), send tournament details email to Queens families
  • [x] Context -- Nike EYBL Live Period, Las Vegas, July 9-13, stay-to-play required
  • [x] Email Details -- full email body provided inline
  • [x] File Targets -- tournament_mailer.rb, queens_eybl.html.erb, queens_eybl.text.erb, admin trigger mechanism (was MISSING, now present)
  • [x] Feature Flag -- "None -- admin-triggered one-shot send" (was MISSING, now present with justification)
  • [x] Acceptance Criteria -- 5 items present (was 4, added Queens-only audience AC)
  • [x] Test Expectations -- ActionMailer helpers, delivery assertions, audience scoping test (was MISSING, now present)
  • [x] Constraints -- dependency on #47, 72-hour deadline, audience query
  • [x] Checklist -- PR opened, tests pass, no unrelated changes, Marcus review (was MISSING, now present)
  • [x] Related -- links to #47, #49, story:WS-S7, sop-email-send
All required template-issue-feature sections are present.

Traceability

  • [x] story:WS-S7 label -- "As an admin, I want to send branded email announcements so that parent comms are professional and consistent" (was story:email, fixed to story:WS-S7)
  • [x] story note verified -- WS-S7 found in project-westside-basketball user-stories section under Admin (Marcus)
  • [x] arch:westside-basketball label -- present on board item
  • [ ] arch note MISSING -- arch-westside-basketball note does not exist in pal-e-docs. [SCOPE] Create architecture note arch-westside-basketball. This is a pre-existing project-level gap, not a ticket-scope deficiency. Does not block this ticket.
  • [x] Forgejo issue -- #48, open, valid URL

File Targets

  • [x] app/mailers/tournament_mailer.rb -- to be created. Parent class app/mailers/application_mailer.rb exists (still has default from@example.com, will be updated by #47). Verified.
  • [x] app/views/tournament_mailer/queens_eybl.html.erb -- to be created. Views directory convention is consistent with Rails mailer pattern. Verified.
  • [x] app/views/tournament_mailer/queens_eybl.text.erb -- to be created. Plain-text fallback is good practice. Verified.
  • [x] Admin trigger mechanism -- left flexible (dashboard button, rake task, or runner script). Acceptable since #47 spike will determine the pattern.
All file targets are valid Rails conventions. Parent files verified to exist.

Repo Placement

OK. Issue filed on ldraney/westside-basketball. All work belongs in that repo. Single-repo change.

Dependencies

  • depends:47 (Spike: Rails email sending -- ActionMailer setup and docs) -- board item #1579, currently in backlog. Hard dependency: #47 establishes the email sending mechanism. #48 cannot start until #47 is merged. Correctly documented in issue body (Lineage, Constraints) and board item labels.
  • Sibling: #49 (Email #2, TBD) -- board item #1581, also depends on #47. No circular dependency.

Acceptance Criteria

  • [x] "Email is sent to all Queens family email addresses" -- testable via ActionMailer delivery assertions
  • [x] "Audience query returns only Queens team parents (not Kings)" -- testable. Data model supports this: Team has division enum (boys/girls), traverse teams -> player_teams -> players -> parent for email addresses. Filter by division: "girls". (This AC was added per previous review recommendation.)
  • [x] "Email body matches the content above (formatted, not plain text)" -- testable via ActionMailer preview or template assertion
  • [x] "Email is sent from the configured Westside sending address" -- testable, depends on #47
  • [x] "Send is logged (who received, timestamp)" -- testable, EmailLog model exists with parent and player associations
All 5 AC are specific, testable, and agent-verifiable.

Blast Radius

Low. New mailer class + views + trigger. Does not modify existing email infrastructure (#47 does that). No sibling services affected. EmailLog model already exists. Main risk (sending to wrong audience) is covered by AC #2. The division enum cleanly separates boys (Kings) from girls (Queens).

Decomposition Assessment

5 AC, 1 repo, 3-4 file targets. Estimated agent work: under 5 minutes once #47 is complete. No decomposition needed. 3 points is appropriate.

Recommendations

  • [SCOPE] Create architecture note arch-westside-basketball for the westside-basketball component. This is a pre-existing project-level gap that affects all tickets with the arch:westside-basketball label, not specific to this ticket. Does not block APPROVED.
All other previous recommendations have been addressed. Ticket is ready for implementation once #47 (email spike) is complete.